LedgerBell will send reminders for your QuickBooks Online invoices on a schedule you set for each customer, in wording you write, and skip anyone on your pause list. Every Monday you'll get a short email showing who owes what.
Get early accessFor QuickBooks Online. Free to join the list.
| Customer | Schedule | Status |
|---|---|---|
| Harbor Dental GroupReliable payer | Due date only | On |
| Kim ConstructionNet 30 | 3 days before, 7 after | On |
| Northside CafeOften late | 7, 14 and 30 after | On |
| County Parks Dept.Pays by purchase order | None | Paused |
| Lane Family TrustOn a payment plan | None | Paused |
QuickBooks Online can send reminders. It just can't tell your customers apart.
Built-in reminders use one schedule for every customer, so your best client gets the same nudge as your slowest payer.
Customers on payment plans, accounts that pay by purchase order, or a client you're already talking to still get reminded.
Reminder emails can go out in wording you'd never use. Some people end up switching them off entirely.
Set your rules once. After that it runs on its own.
Sign in through Intuit's official connection screen. We never see your password.
Pick a default schedule, then change it for any customer. Put customers on a pause list. Write your own templates with the invoice number, amount and due date filled in.
Each day, LedgerBell will check your open invoices and:
You'll switch off QuickBooks' own reminders so nobody gets two. LedgerBell reads invoices, customers and payments. It never edits an invoice and can't move money.
Small businesses and bookkeepers who send invoices from QuickBooks Online.
And would rather set the rules once than remember who to email each week.
Who need different rules for each client, and for each of their customers.
Where one badly timed reminder to the wrong customer costs more than a late payment.
Because the built-in ones couldn't be controlled closely enough.
LedgerBell is being built for QuickBooks Online first.
Reads open invoices, customers and payments. Reminders stop automatically when QuickBooks shows the invoice as paid.
If you invoice from something else, tell us on the form. If enough people ask, we'll look at it.
Pricing isn't final yet. The plan is a flat monthly subscription, not a cut of what you collect. People on the waitlist will hear about pricing first and be first to try it.
Straight answers about how your data will be handled.
The connection uses Intuit's official sign-in (OAuth) screen, so we never see or store your password. Access tokens and data will be encrypted in transit and at rest. You can disconnect at any time, and we'll delete your data on request.
Only read. It reads open invoices, customers and payments to decide who gets a reminder. It never creates, edits or voids invoices, and it can't move money.
Not if you switch off QuickBooks' own reminders, and setup will walk you through that before anything is sent.
Yes. You write the templates. LedgerBell fills in details like the invoice number, amount and due date.
No. LedgerBell is an independent tool built by a payments engineer. It is not affiliated with or endorsed by Intuit.
It isn't built yet. We're talking with small businesses and bookkeepers first. Join the list and we'll email you when early access opens. No spam, and you can unsubscribe any time.
Be first to try it and help shape what it does.